Preschool Data Collection
Tasks & Timelines
Data Requirements
Required Student Data
Demographic and assessment data are required to be submitted to KEDS for
all students receiving state-funded preschool services, regardless of setting,
who have an active IEP or are at-risk.
This includes students receiving itinerant services, such as speech-only services.
Optional Student Data
Districts may opt to submit data for non-required students, including:
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Head Start students without an IEP
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Tuition paying preschoolers
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Students funded through Title 1
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Children receiving KY Response to Intervention (KTI) services
Demographic Data
Student data is imported into KEDS Online from Infinite Campus (IC) on a weekly basis. District coordinators are responsible for ensuring that student records in KEDS Online are accurate, making any necessary changes, and marking records as verified. Once a record has been verified, it becomes locked.
It is recommended to have all student information entered in IC prior to the opening of KEDS Online as it can take up to a week for updates made in IC to appear in KEDS Online.
Assessment Data
Districts must use an approved assessments and ensure that every item has a score and that all assessment records entered in publisher's online systems include a 10-digit state issued identifer (SSID).
Timelines
KEDS Online opens for a set period for data entry three times each year. Baseline, or entry, data should be collected the first season a student enrolls in the preschool program. Students are then assessed semi-annually until they exit the preschool program.
Fall
All Enrolled Students Assessed
KEDS Online is open for data entry: September 15 - November 15
Recommended observation period: First Day of School - Assessment Completed
Recommended assessment window: August 1 - October 1
Winter
Only Late Enrolling Students Assessed
KEDS Online is open for data entry: December 1 - January 31
Recommended observation period: First Day of School - Assessment Completed
Recommended assessment window: November 1 - January 15 or within 4-6 weeks of enrollment
Spring
All Enrolled Students Assessed
KEDS Online is open for data entry: April 1 - May 30
Recommended observation period: March 1 - Assessment Completed
Recommended assessment window: March 1 - May 1
Tasks to be Completed
Each Data Collection Season