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First Steps Data Collection Timelines

As of July 1, 2010, all assessments (PLE and 5AA) entered in KEDS are required to have ALL assessment items answered before the assessment point can be finalized.

As of March 26, 2010, all entry assessments (PLE and 5AA) are required to be entered in entirety into KEDS with 10 days of referral by providers.


As of November 29, 2011, all annual and exit assessments must be entered in entirety in KEDS before payment will be issued by First Steps.

It can take time for newly enrolled children to appear in KEDS. Check the date KEDS last received data from TOTS (see date on MAIN page after you login to KEDS); if the child is not yet in KEDS the protocol should be entered as soon as KEDS has been updated with TOTS data. 

KEDS downloads assessment data on a quarterly basis for cleaning and analysis. Once an assessment has been downloaded it will be locked out, and can no longer be viewed or changed.

All assessments for the fiscal year MUST be entered by August 15 to be included in the federal State Performance Plan OSEP report. Any assessments entered after this date will be included in later analysis but will not be included in SPP/OSEP reporting.

Assessment Dates
Download Date

July 1 - September 30

October 1 - December 31

January 1 - March 30

April 1 - June 30

November 15

February 15

May 15

August 15