Kentucky Early Childhood Data System (KEDS)
Preschool Data Collection Tasks
Tasks to be Completed
Each Data Collection Season
Meet the
Timelines
KEDS opens for data entry three times a year:
fall, winter and spring. It is recommended to have all student data entered in Infinite Campus prior to the start of the data season. All assessment and demographic data must be submitted prior to the closing of each data season.
Ensure KEDS has Administrative Access
If using a publisher's online assessment system,
it is the district’s responsibility to make sure KEDS
has administrative access to download any data.
Use hdi-ectech@l.uky.edu as the email for establishing account access for KEDS.
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Notify KEDS if you’ve changed assessments.
Note Required Students
Assessment and demographic data are required to
be submitted for all students receiving state-funded preschool services, regardless of setting, who have
an IEP or are at-risk. This includes students receiving special education only services, such as speech.
Enter, Update, & Verify Demographic Data
Ensure student demographic records are complete, making any necessary changes before verifying records in KEDS. It is recommended to have all student records up to date in Infinite Campus prior to the opening of KEDS as it can take a week for updates made in Infinite Campus to appear in KEDS.
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Preschool KEDS Online User Guide:
Section 4 - Updating Child Demographics
Watch for Announcements
Look for the KEDS Updates & Reminders email in
your inbox and watch the Updates & Reminders presentation at the beginning of each data collection season.
Manage Teacher Accounts
Coordinators create new accounts and assign children to teachers in KEDS. Teacher accounts must be unlocked each fall.
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Preschool KEDS Online User Guide:
Section 2 - Establishing and Managing Teacher Accounts
Review Data Profile Reports
Review the Data Profile Report from the previous data season to avoid data entry errors in the current data season. Make sure anyone entering assessment data in publisher online assessment systems knows where to enter the 10-digit State Student Identifiers (SSIDs).
Enter Assessment
Data
Ensure all assessment data are entered into the KEDS Data Portal or a publisher's online assessment system. The 10-digit State Student Identifier (SSID) must be entered into publisher online assessment systems. Assessment data are not complete unless every assessment item has a score and the record include the student's SSID number.