Preschool Data Collection Timelines

 


SPRING 2020 DATA COLLECTION GUIDELINES

Updated 04/08/2020

 

Districts are responsible for completing the following tasks:

  1. COMPLETE SURVEY
    First, districts need to complete the KEDS Spring 2020 Assessment Survey to let us know the status of their assessment data and whether or not they are providing NTI instruction to their preschool students, so that information can be included in the reports to OSEP. If you have not yet completed the survey, please do so asap. Surveys must be completed by April 15th. If you did not receive the email with the survey link, please contact us and let us know. We will make sure to get you a copy.

     

  2. VERIFY DEMOGRAPHICS
    Second, districts need to update and verify the student demographic data in KEDS. For students that were unable to be assessed prior to school closure, you may enter “01/01/2001” in the assessment date field. This will let us know that an assessment was not completed. Verification must be completed by May 31st.

     

  3. ENTER ASESSSMENT DATA
    Third, districts need to enter all completed assessment data in KEDS or a publisher’s online assessment system. Please note that every assessment record in a publisher online assessment system must include a unique 10-digit State Student Identifier (SSID) number or data are incomplete! Assessment data must be entered by May 31st. 

Please contact the KEDS team at hdi-ectech@l.uky.edu with any questions you have!

KEDS Online opens for a set period for data entry three times each year. Baseline, or entry, data should be collected the first season a student enrolls in the preschool program. Students are then assessed semi-annually until they exit the preschool program. 

FALL

All Enrolled Students
Should be Assessed

Data Entry in
KEDS Online:

Opens: September 15

Closes: November 15

Recommended
Observation Period:

Begins: First Day of School

Ends: Completion of Assessment

Recommended
Assessment Window:

Begins: August 1

Ends: October 1

WINTER

Only Late Enrolling Students
Need to be Assessed

Data Entry in
KEDS Online:

Opens: December 1

Closes: January 31

Recommended
Observation Period:

Begins: First Day of Enrollment

Ends: Completion of Assessment

Recommended
Assessment Window:

Begins: November 1

Ends: January 15
(within 4-6 weeks of enrollment)

SPRING

All Enrolled Students
Should be Assessed

Data Entry in
KEDS Online:

Opens: April 1

Closes: May 31

Recommended
Observation Period:

Begins: March 1

Ends: Completion of Assessment

Recommended
Assessment Window:

Begins: March 1

Ends: May 1

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